Job Description

About the role

This full-time Personal Assistant role with GSKL Property Holding Sdn Bhd offers an excellent opportunity to support the company's director in Kuala Lumpur City Centre, Kuala Lumpur. As a key member of the Administration & Office Support team, you will play a crucial role in ensuring the smooth running of day-to-day operations and providing high-level administrative and organisational assistance.

What you'll be doing

1. Providing comprehensive executive-level administrative support, including manage and maintain the director’s calendar, schedule meetings and appointments coordination, and travel arrangements.
2. Prepare meeting agendas, take minutes, and follow up on action items.
3. Organize and maintain electronic and physical files, documents, and confidential information to ensure information is readily accessible.
4. Handle correspondence (emails, letters, phone calls) on behalf of the director.
5. Draft and proofread reports, presentations, business documents and official communications.
6. ⁠Plan and coordinate events and travel itineraries, including flights, accommodations, and transport.
7. ⁠Prepare travel claims and expense reports.
8. ⁠Assist with research, data collection, and preparation of reports or proposals.
9. ⁠Assist in office management tasks if needed (e.g. ordering supplies, coordinating with HR/Admin).

Ethics

1. Providing a high level of discretion and confidentiality of sensitive business information and director's personal matters.
2. Represent the director in a professional and courteous manner.